Project Coordinator
This position is currently closed. You may submit your resume for consideration if a relevant opportunity becomes available. This is not an active job opening and does not promise an interview or employment.
Job Overview
Keep project information organized and action items moving. Support project managers with documentation, scheduling, client coordination, and dependable follow-up throughout construction and closeout.
About HQ Construction
HQ Construction works on construction and remodeling projects in the San Francisco Bay Area. The team brings together project coordination, field execution, and client communication to turn plans into completed spaces.
Key Responsibilities
- Maintain current drawings, meeting notes, decision logs, and project document folders.
- Track submittals, requests for information, selections, and approval deadlines.
- Coordinate meetings, distribute action items, and follow up with responsible parties.
- Support change-order documentation and progress reporting without committing unauthorized scope.
- Assemble warranties, manuals, and closeout records for handover.
Required Qualifications
- Experience supporting projects or managing administrative workflows with multiple stakeholders.
- Strong written communication and accurate document management.
- Working proficiency with spreadsheets and collaboration tools.
- Ability to recognize overdue decisions and escalate issues promptly.
Preferred Qualifications
- Construction, architecture, or residential remodeling coordination experience.
- Familiarity with drawings, RFIs, submittals, and client selection schedules.
Skills & Competencies
Detail orientation, communication, document control, discretion, and follow-through.
Application Process
This role has no current opening. You may use this form to share your resume for possible future opportunities, with your explicit consent. A cover letter is optional. Describe experience relevant to this role without sharing confidential client information. You will receive an on-screen confirmation after a successful submission. HQ will contact candidates selected for further discussion.
Equal Opportunity
HQ Construction evaluates applicants on job-related qualifications and provides equal employment opportunity without discrimination based on characteristics protected by applicable federal, California, or local law. Applicants may request reasonable accommodation for the application process.